We are pleased to announce entries for the 2025 North Cotswold Steam & Vintage Show taking place on the 30th & 31st August 2025 are now open!. We kindly ask when ever possible you enter online in an effort to help us reduce our carbon footprint.
Please refer to our FAQ section for details on what happens after you enter.
PLEASE NOTE: 2 free passes will be provided per entry for all entries other than charity entries who will receive 8.
Please complete the form below as carefully as possible. Entries close on 1st August 2025
Your details will only be used to process your entry - you can read our privacy policy here.
Dear Exhibitor
We are pleased to invite you to submit this online application form for your Exhibit. Please refer to the FAQ for details on arrival arrangements etc.
Please note submitting this form does not guarantee entry - the committee reserve the right to remove an entry if the submission is not suitable for the shows tone. You will be contacted in such situations.
After submission you will receive an email with details on your entry. Passes will be sent out later in the year during August
One entry per form please! If you have more than one entry, simply submit this form multiple times.
Dear Stallholder
We are pleased to invite you to submit this online application form for your Stall. Please refer to the FAQ for details on arrival arrangements etc.
Please note submitting this form does not guarantee entry - the committee reserve the right to remove an entry if the submission is not suitable for the shows tone. You will be contacted in such situations.
After submission you will receive an email with details on your entry. Passes will be sent out later in the year during August
You will be required to pay a fee for your entry. Charges are per footage of stall required and to be paid upfront with applications. Funds will go towards the running of the show next year and also to help local charities and organisations, which is one of the reasons we run the show. This deposit is payable at time of entry via Paypal (Visa, Mastercard etc) except in the case of charity applications
All public liability insurance must be checked before the show date. You will be required to upload your current PLI during entry, even if it is not valid on the show dates. In the event your PLI isn't valid on the show dates at time of entry, you will be contacted nearer the show date to provide an updated copy. If you currently have no PLI you cannot enter at this time.
CATERING (Hot food, cold food such as ice cream, beverages) ENTRIES ARE BY INVITATION ONLY AND WILL NOT BE ACCEPTED. You can however submit trade entries for small cake or sweet stalls.
One entry per form please! If you have more than one entry, simply submit this form multiple times.
Please ensure you have popup blockers disabled. You will be redirected to PayPal at the end of your entry to complete payment. If you are not, please contact us for assistance. Your entry is only submitted once payment has been received
Dear Catering Entry
We are pleased to invite you to submit this online application form for your Catering Entry. Please refer to the FAQ for details on arrival arrangements etc.
NOTE catering entries are NOT permitted to sell alcohol of ANY kind
After submission you will receive an email with details on your entry. Passes will be sent out later in the year - usually around early August
You will be required to pay a fee for your entry. Funds will go towards the running of the show next year and also to help local charities and organisations, which is one of the reasons we run the show. This deposit is payable at time of entry via Paypal (Visa, Mastercard etc)
All public liability insurance and food hygiene certificates must be checked before the show date. You will be required to upload your current PLI during entry, even if it is not valid on the show dates. In the event your PLI isn't valid on the show dates at the time of entry, you will be contacted nearer the show date to provide updated copies. If you currently have no PLI/FHC you cannot enter at this time.
One entry ONLY please! If you have more than one entry, each entry requires its own invitation.
Please ensure you have popup blockers disabled. You will be redirected to PayPal at the end of your entry to complete payment. If you are not, please contact us for assistance. Your entry is only submitted once payment has been received
Dear Marquee Entry
We are pleased to invite you to submit this on line application form for your Marquee Entry. Please refer to the FAQ for details on arrival arrangements etc.
You will be supplied with up to 2 tables for your marquee entry. THERE IS NO SPACE FOR VEHICLES ON THE SHOW GROUND FOR MARQUEE ENTRIES and they must be left in the car park. If you require your vehicle at your stand then you must enter a normal trade entry here
After submission you will receive an email with details on your entry. Passes will be sent out later in the year - usually around early August
You will be required to pay a fee for your entry. Funds will go towards the running of the show next year and also to help local charities and organisations, which is one of the reasons we run the show. This is payable at time of entry via Paypal (Visa, Mastercard etc)
All public liability insurance must be checked before the show date. You will be required to upload your current PLI during entry, even if it is not valid on the show dates. In the event your PLI isn't valid on the show dates at the time of entry, you will be contacted nearer the show date to provide an updated copy. If you currently have no PLI you cannot enter at this time.
One entry ONLY please! If you have more than one entry, each entry requires its own invitation.
Please ensure you have pop up blockers disabled. You will be redirected to PayPal at the end of your entry to complete payment. If you are not, please contact us for assistance. Your entry is only submitted once payment has been received
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Please enter your phone number, mobile preferred
Select no if you have exhibited or held a stall at North Cotswold Steamshow in the past, even with a different entry.
Select the class of your exhibit entry from the list above
Select the class of your trade entry from the list above
PLEASE NOTE: Classic cars must be at least 20 years old to be accepted unless there is something especially vintage about the exhibit. For health and safety reasons we must insist that any classic car exhibits remain on the site until 4pm on the day(s) you are presenting. If a departure cannot be adverted (for example in an emergency), we must insist you first contact an on site steward to notify them of your intent to leave before moving your exhibit. They will then make the necessary arrangements so you may depart the site safely.
Select the class of your entry from the list above.
Select the class of your marque entry from the list above
Select the number of tables you require. Price depends on both the number of tables and the number of days.
Select the days you will be attending the show from the list above
Price: £ 25.00
Non-refundable payment required for single day marquee spot with 1 table
Price: £ 40.00
Non-refundable payment required for single day marquee spot with 2 tables
Price: £ 45.00
Non-refundable payment required for marquee spot with 1 table
Price: £ 60.00
Non-refundable payment required for marquee spot with 2 tables
Will you be camping over the weekend?
Do you require a parking space for any transport for your engine/tractor/exhibit?
Is any of your transportation over 3.5 ton?
Do you have access to a printer in order to print your passes yourself by email?
Please select the number of passes you require for the show (The first 2 passes are free - additional passes must be purchased for all but charity entries)
Enter the number of passes you will require for the show
Select space required
To include vehicle etc!
Enter the frontage of stall required don’t forget space for essential vehicles
Price: £ 60.00
Non-refundable payment required for 15ft trade frontage
Price: £ 250.00
Non-refundable payment required for hot food Catering frontage
Price: £ 80.00
Non-refundable payment required for 25ft trade frontage
Price: £ 150.00
Non-refundable payment required for cold food/beverages Catering entry
Price: £ 115.00
Non-refundable payment required for 30ft trade frontage
Price: £ 130.00
Non-refundable payment required for 40ft trade frontage
£ 0.00
If you have been given a coupon code enter it here then press apply
Standard depth of a stall is 30ft, please select other if you require more or less and don’t forget space for essential vehicles
Enter the depth of stall required don’t forget space for essential vehicles
Enter the make of your exhibit if known and applicable. If not known please enter -.
Please enter the nature of your exhibit for example "vintage sewing machines"
Enter the model of your exhibit if known and applicable.
Enter the year of your exhibit if known and applicable.
Enter the registration number of your exhibit if known and applicable.
Please provide any details relevant to your exhibit that may be of interest. These will be reproduced in our programmes given out at the show (400 characters max).
Accepted file types: pdf, jpg, doc, docx, png, bmp, jpeg.
Please include a copy of your Insurance IF IT IS VALID ON THE DATES OF THE SHOW. If it is not valid on the dates of the show, you must present it on the day. See the T&Cs for insurance requirements.
Accepted file types: pdf, jpg, doc, docx, png, bmp, jpeg.
Please include a copy of your Insurance EVEN IF NOT VALID ON SHOW DATES. If it is not valid on the dates of the show, you will be contacted to provide a copy which is valid on the show dates nearer the show date. See the T&Cs for insurance requirements.
Please select the expiry date of the insurance uploaded above.
Accepted file types: pdf, jpg, doc, docx, png, bmp, jpeg.
Please include a copy of your food hygiene certificate EVEN IF NOT VALID ON SHOW DATES. If it is not valid on the dates of the show, you will be contacted to provide a copy which is valid on the show dates nearer the show date.
Please select the expiry date of the food hygiene certificate uploaded above.
Please include here any notes on your entry you think we need to know
Terms and conditions
In making and paying for your entry for the North Cotswold Steam & Vintage Show you are agreeing to the following terms and conditions during the whole period of the event:
- All entries need to be covered by the appropriate level of insurance as below. Failure to produce evidence of such cover will result in immediate exclusion from the Show Ground. If your insurance is already in place and valid for the show dates please send a photo copy through with your application form, otherwise please present when you arrive (exhibitors only). Trade entries are required to provide insurance before the show begins and will be contacted in the event their insurance is not valid on the show dates at time of entry.
- Steam - £5m public liability (including boiler explosions if applicable; boiler inspection certificates must be produced at time of entering or on arrival at show gate)
- Trade/Catering/Marquee - £5m public liability
- Cars/Trucks/Tractors - General road insurance OR £5m public liability
- The driver of any vehicle on the Show Ground will hold a valid driving licence applicable to that vehicle and must also have minimum insurance for that vehicle as required by the Road Traffic Act.
- I will abide by the health and safety electrical regulations in their current form.
- Exhibits will be in a safe condition whether working or not.
- No liability is accepted for property, exhibits or any other equipment left on the show ground at any time.
- Stationary engines and machinery will be at least 8 feet behind the fence line.
- Tractors will carry only one person regardless of type of seating fitted.
- Commercial vehicles and cars passengers only carried in fixed passenger seats.
- Passengers are not to be carried on motor cycles unless fitted with a sidecar.
- Generators and machinery must be within the boundary of your allocated space and should not be run between the hours of 11pm-6am without prior approval from the organiser.
- Caravans, motorhomes and transporters will be parked under instruction from and if necessary positioned by a steward.
- For public safety there is to be no vehicular movement between 9.30am and 6pm except in an emergency and only when escorted by a steward.
- Exhibitors are required to be present no later than 9am on each day of attendance. Late arrivals after 9.30am will be held in a designated area and await the arrival of a steward but entry may be refused for that day if deemed not safe to move around show ground.
- Exhibitors may arrive no earlier than from 10am on the Thursday prior to the show’s weekend and must depart by 5pm the following Wednesday.
- Dogs will be kept on leads at all times and waste disposed of appropriately.
- Waste will be taken home with you.
- Site speed limit is 5MPH at all times during the show weekend.
- Catering entries are by invitation only. Invited catering entries may not sell alcohol of any kind and must present current food hygiene certificates prior to arrival to the show.
- Trade entries may not partake in any event such as raffles, other than what is explicitly detailed on their entry form
- Except in the event the show does not take place, your booking is non-refundable (if applicable).
- In the event of show cancellation, full refunds will be made if the cancellation is announced 180 days or less from the time of purchase. After 180 days, refunds will be minus booking and PayPal fees. No other compensation will be made
- All entries agree to be photographed by professional photographers attending the event. These photographs are used only for show promotion material such as our website and merchandise. Photographs will only be taken with exhibits as the focus point. In the event you do not wish your entry to be photographed, or do not consent to appearing in the background of photographs, please contact the show organisers on arrival.
In default of the foregoing I agree to indemnify and hold harmless the organisers of the event, its officers, its helpers or any other persons on their instruction or behalf from any claim, accidental damage or personal injury whatsoever, or death however so caused by my exhibit and my participation in this event. I have read and agree to abide and comply with the conditions above and to follow the instructions of the stewards and to act in a safe and reasonable manner at all times. PLEASE NOTE: The show organisers CANNOT be held responsible for any loss, damage or injury however so caused and reserve the right to refuse entry. The organisers' decision is final on all matters.
By ticking this box you are accepting the conditions of entry detailed above
